The beauty of Toggl is that you can customize it to the needs of your team, rather than adjusting to the features of the program. You can display your project work as a calendar or chart.

You can create an unlimited number of tasks on the Toggle board. Those that aren’t needed as often can be minimized so that they don’t distract from the key work, but still remain visible.

Each card has everything you need to collect the data important to the task in one place: notes, checklists, deadlines, assigned files, priority, etc.

Of other program features, it is worth noting:

• Several visualization modes for current tasks.
• Ability to create recurring tasks that will regularly appear on the board in a predetermined period.
• Ability to track employees’ employment so as not to overload them and distribute tasks evenly.
• User-friendly extensions and applications to work with the service.

Cost: there is a limited free period of 30 days.

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One of the major KanbanFlow advantages is the built-in Pomodoro-timer to keep track of personal efficiency and time spent on the task at hand (can be set to turn on and track automatically).

Other KanbanFlow benefits:

• All cards are color-coded to make them easier to navigate.
• You can delegate not only entire cards, but also subtasks in them to individual employees.
• There is a handy mobile application that synchronizes with the web service and sends notifications of card status changes.
• Calendar mode of data display.
• REST-API support for integration with other services/sites/applications.
• Import from and export to Excel.
• Ability to set up recurring tasks (they’ll automatically occur on a set date).

Cost: almost all KanbanFlow features are free. Exceptions: attaching files to cards and integration with third-party programs.

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Trello application interface

In Trello, you can create an infinite number of personal boards, cards, and lists. You can work in collaboration with others on 10 free boards. If the number of tasks increases, you have to go to a paid version of the program.

You can attach pictures, .docx, .pdf documents, presentations, etc. to cards. You can delegate tasks in Trello by assigning one or more users to each card. Also, cards have fields such as due date, checklists, tags, and comments. You can use them to set reminders so no one forgets about current tasks and to communicate with colleagues.

Other advantages of Trello are worth mentioning:

• A handy KPI (i.e. key indicators of team success) monitoring dashboard.
• Many options for sorting cards.
• Ability to set global milestones (milestones to overcome in order to reach the main goal).
• Templates to quickly create new projects and boards.
• Quick synchronization between the PC version and the mobile app.
• Integration with a large number of popular third-party services.

Cost: free for a small team and personal use; from 735 rubles for removal of limits.

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The principle of YouTrack is almost identical to that of competing applications. The board is divided into columns, and in each column, you can create a list of tasks. Tasks can be organized by priority, deadline, and other criteria.

Each project can have several stages focused specifically on software development. These include “completed tasks”, “in development”, “review”, “testing”, etc.

YouTrack also has:

• An easy-to-use interface with Drag & Drop support.
• Pre-prepared templates for quick creation of boards and cards.
• Convenient functions of communication between colleagues and superiors.
• Ability to set a limit on the number of tasks you can add to the column.
• Advanced analytics system.
• Integration with Zendesk, GitLab, GitHub and other advanced tools for developers.

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Just as with Trello, you can create an unlimited number of boards and cards in them. You can use them to plan software releases, track development time, and test individual application features. Jira has specialized data display modes for this purpose. For example, the Releases tab, which shows the software version, start date, status, and other important metrics.

Other important functions:

• A git-like commit system that captures changes in code and shows that code directly in Jira.
• Powerful encryption to protect the team’s product information from third parties.
• A huge set of third-party applications for integration.
• Transparency and full awareness of the entire team’s current tasks, whether they’re working in the office or from home on the other side of the world.
• Handy apps for mobile devices and computers.

Cost: Free for a team of 10 or fewer people

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MeisterTask differs from its competitors by its powerful toolkit for card management. You can combine them with each other, bind and make dependent, block if necessary, make duplicates in other boards, etc.

There is a powerful system for sorting cards by deadlines, projects, tags and other criteria. But the developers have gone further and added a focus mode, which removes everything superfluous from the screen and allows you to focus on the task that requires attention and solution right now.

Of the additional benefits, it is worth highlighting:

• The ability to import kanban boards with the entire set of cards and filters from Trello and Asana. This will help you quickly switch to a new system if for some reason you’re not happy with the old one.
• Tracking the time spent on a particular task. Ability to assign files in different formats to cards.
• Integration with Slack, Zendesk, Dropbox and Microsoft Teams.
• Unique fields for entering time zones, support ticket numbers and other important details.

Cost: free for personal use (3 boards).

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Asana differs from Trello in having the task management features of standard to-do applications and calendars, rather than the usual kanban boards. The latter in Asana can be considered an addition to the basic functionality.

Asana users can create an unlimited number of cards, which can be filtered using tags, as well as sorted by proximity of deadline, priority, team working on the task, etc. Each task has subtasks, and they form a status bar on the card that fills in as those subtasks are completed.

Asana’s pros include:

• Integration of external work tools and popular messengers.
• A built-in busyness tracker that shows how much time it takes to meet your goals.
• Displaying progress on a Gantt chart.
• Task prioritization.
• Convenient notification system both inside the software and via email.

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The service has specific names for its internal functions: “floors” instead of cards and tasks and “epics” instead of columns. You can organize monitoring of tasks in your own way or use one of the templates offered by the developers. Clubhouse has a text editor for collaborative work on documents.

Clubhouse users mention the handy Roadmap View mode. This is a dashboard that allows you to have a “bird’s eye view” on the project and the current state of affairs – to see how far the team is from the set goal, what tasks are in progress, how many goals have been achieved, how many files are attached to the cards, etc.

Other features of the service:

• Mobile apps with real-time data synchronization.
• Integration with Slack, GitHub, Zapier, Dropbox and other popular services.
• Many ways to sort tasks (tags, deadlines).
• Convenient system of communication between employees directly under the cards with specific tasks.

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